Board of Directors Duties

The directors perform the duties usually connected with such offices as well as other duties as needed. The descriptions outlined below are guidelines, and specific duties are often shared or performed by directors/members to whom that duty is not assigned.

President, vice president, treasurer and secretary are elected positions. The election procedure can be found on our website under By-Laws. Other positions listed here are volunteer and/or director-appointed.

President

1. Chair meetings.
2. Represent club in dealings with other organizations.
3. Coordinate activities of other officers and committees.

Vice President

1. Act in absence of the president.
2. Greet visitors, having them sign the visitor's log and introduce them to those present at the meeting.
3. Accept new members, collect dues passing dues on to the Treasurer.
4. Maintain the roster of members and records associated with the garden parcels.
5. Maintain OPCG waiting list.
6. Assign parcels to new and existing gardeners.

Treasurer

1. Gather funds received from various activities and deposit them in the bank.
2. Write checks to pay bills, getting a second signature on all checks before presenting to the appropriate recipient.
3. Maintain financial records for OPCG.
4. Prepare financial reports required by the Community Foundation for Oak Park.

Secretary

1. Take minutes at all meetings, thereby maintaining a record of all business of OPCG.
2. Prepare correspondence in response to activities associated with OPCG.
3. Check OPCG P.O. box for mail and give to the appropriate board member.
4. Stamp any checks to OPCG with a "For Deposit Only" stamp and give checks to treasurer.

Garden Manager

1. Enforce garden rules.
2. Serve notice of rule infractions to violators, after Board of Directors has a walkthrough to review violations.
3. Monitor inventory and physical condition of tools and equipment owned by OPCG.
4. Attain board approval for purchase of OPCG tools and/or parts, and make replacements and/or repairs as needed.
5. Track attendance for work days and community service hours.

Events Coordinator

1. Arrange for monthly speakers for general meetings and submit the date to The Acorn.
2. Oversee fundraising projects.
3. Oversee garden members' activities (pot lucks)
4. Arrange for field trips for general members.

Librarian

1. Maintain books, pamphlets and printed information for the organization.
2. Make sure bookplates are on inside cover of each book and are labeled with OPCG.
3. Keep updated log on items that are checked out.
4. Contact members who have checked out books for longer than one month.
5. Bring an assortment of books to the monthly general monthly meetings.
6. Keep an updated list of the library inventory available to OPCG members.

Historian

1. Collect, organize and maintain copies of publicity, articles, photos and other printed and digital matter pertaining to OPCG.

Publicity Manager

1. Write and submit periodic press releases promoting events and special speakers to the local newspapers, The Acorn and The Ventura County Star. Include digital copies of fliers, when available.
2. Write and submit announcements of OPCG General Meetings for the Calendar section of The Acorn, and to the Oak Park Update website.
3. Print and distribute copies of any special event fliers, when available, to local businesses and Simi Valley Recreation and Parks Community Center.